Writing to employees via letter (offline template)

A letter to inform your employees in written (e.g. as a supplement to the salary statement) could look like this, for example:

Dear employees, dear team,

We would like to inform you warmly about the start of the “XXX” employee app.

The “XXX” app for iPhones, iPads, Android smartphones and tablet PCs is our new, digital information offering for all employees. The aim in the future is to provide information about important things in the company simply, quickly and transparently.

In the app you will find daily updates from headquarters, news about projects and personnel, internal events and occasions, useful information, safety information, reports from the works council, but also entertaining and funny things.

To get access to the “XXX” app, we ask you to register first with your own email. This can be done easily online in just a few steps:

  1. Visit the website of our technology partner tchop at tchop.io/start
  2. First enter the name of our organization “XXX”
  3. Identify yourself with your personnel number and your name (both can be found on your monthly pay slip)
  4. Enter an email address and confirm it

As soon as you have confirmed your email address, you will receive the download links and a personal password in the final step.

The operation of the app itself is child’s play and should be catchy to any smartphone user quickly and without explanation. Use is entirely voluntary. In addition, no personal data is collected or forwarded. The protection of your data is of course taken seriously.

If you have any questions, you will find many answers on our service provider’s online portal at support@tchop.io. You can also contact xx@xyz.com at any time.

One last request: After starting the app, we ask you to activate the “push notifications” (so-called “push notes”), as we would like to use this channel for important news.

And now have fun and thank you for participating


The four steps listed are the most important instructions that should also be listed in other offline communication (flyers, posters, etc.).